Setting your work hours and location in Outlook’s online calendar ensures that your availability is clear to colleagues. This information will also be visible on your profile card, making it easier for others to schedule meetings or coordinate tasks. Follow the steps below to configure your work hours and location.
Step 1: Access Your Outlook Calendar Settings
- Go to Outlook Online.
- Log in with your company provided email address.
- Click the Settings icon (gear icon) in the top-right corner of the page.
- Under the Calendar section, click on "Work hours and location."
Step 2: Set Your Work Hours
- In the Work hours section:
- Specify the start and end times for your workday.
- Select the days of the week you work by ticking the corresponding checkboxes.
- Ensure that the time zone matches your current location to avoid scheduling conflicts.
Step 3: Define Your Work Location
- Under the Work location section:
- Select the appropriate location for each day of the week. Options may include:
- Office
- Remote
- Select the appropriate location for each day of the week. Options may include:
Example below
Step 4: Save Your Changes
- After setting your work hours and location, click the Save button to apply the changes.
Step 5: Verify Your Profile Card
- Go back to your Outlook account and locate your Profile Card:
- This can be accessed by clicking on your name or avatar in the top-right corner or through your email or Teams conversations.
- Ensure that your work hours and location are accurately displayed.
Example below
Additional Tips
- Update Regularly: If your work schedule or location changes, revisit these settings to keep them current.
- Visibility: Note that this information will be visible to your colleagues via your profile card in Outlook and Microsoft Teams.
By keeping your work hours and location updated, you’ll enhance communication and collaboration within your team.