SharePoint - L&D Calendar Usage Tips

Access the Calendars

The calendars are accessible to view for all staff via the Intranet:

1. Click on the Learning & Organisational Development tile

   

2. Click on the Training Calendar tile:

   

   3.  You will now see a full list of all L&D Calendars, including:

   (a) National Calendar (used for nationwide training - edited by L&D only)

   (b) Regional view calendars (view only, for grouping several calendars together)

   (c) List of each Individual Calendar (under State headings)

Simply click on the desired calendar to reveal a calendar view for that location/s.

You can also adjust your view by clicking the CALENDAR menu item and selecting from the desired view.

Managing Calendars

For staff who have been provided access, it is possible to add and delete calendar events.  If you are attempting to manage Calendar events and receiving an error, please email [e-mail] so we can check you have the necessary permissions to manage that particular Calendar.

Adding a Calendar to your Outlook app

Sometimes you may find it easier, rather than browsing the Calendar via the Intranet, to rather add it to your Outlook application.  Follow the below to achieve this:

1. Via SharePoint L&D Calendars (see previous section:  Access the Calendars), select Calendar you wish to add
2. On the top menu, click the CALENDAR tab to expand the full Calendar menu
3. Click Connect to Outlook
4. You will be taken over to Outlook desktop app with a prompt, click Yes to the connection request.
5. You may have to wait a few minutes for the content to load (the send/receive bar may show progress)

Adding Events

Some general guidelines:

• You can add events either via the Intranet browser view OR, from your local Outlook (if you have added it locally as per:  Adding a Calendar to your Outlook app)  

• Note that your Calendar will also contain events that have been created on the National Calendar (by L&D) - do not attempt to edit or remove these events. 

To Add an Event

If managing events via your local Outlook, the experience is exactly the same as for your normal Calendar.

To add via Intranet browser view, hover over the day and you will see a small +Add appear - click this to open the new event dialogue

Ensure you complete the event details as per your department specific directions.  The event includes data such as the Title, Location and Start/End Times.   Click Save once done.

Adding Teams Meeting to Event

To host an event online (ie Microsoft Teams Meeting), you will need to add the event from your Microsoft Outlook (see Adding a Calendar to your Outlook app).  Create the event and select the normal "Teams Meeting" dropdown to select "Schedule Meeting" - this will then populate the details section with the Microsoft Teams link (note, you will need to invite one other person to proceed further).

Deleting Events

Deleting events is a simple process - locate the event in the Site Calendar click to drill into the event and then select Delete item.   BE CAREFUL to only ever delete events you have added locally to your calendar (NOT anything added from the National level)